Minutes of the Meeting of the Village Facilities Committee, Mon 02 Jun 2008,

Meeting Room, Community Centre, High Street, Brampton at 7.30pm

Present:	M Shellens, Chairman PC , J Childs, S Jordan, Mrs B Leighton, K Mackenzie, N Maggs, J Richmond, Mrs L Ruston, Mrs M Wigley, P Downes, J Innes-Clarke, Clerk, 1 member of the public
1	Apologies: TF, SM for absence, PD for lateness
2	Election of Chairman
	JC – 1^st MS, 2^nd All			Carried
3	Declarations of Interest
	SJ re: MUGA
4	Consultation with Brampton Youth Forum
	Nothing to report
5	To Approve the minutes of the meeting held 31 Mar 08
5.1	9.16 - Insert Road after Thrapston
	Approve 1^st MS, 2^nd JR			Carried
6	Matters Arising from those minutes
6.1	5.1 – Portable kicking wall - Carry forward to next agenda. Being researched by SM, PD Can portable kicking wall be incorporated as part of Sk8 Pk side screen re: cricket?			SM
6.2	5.4 – BM closing date is 30 Jun – questionnaire for indoor games outstanding – do not pursue at this time
6.3	14.1 – Risk Assessments - ongoing MC part complete			JIC
6.4	15.1 – Hedge, Old Thrapston Road, flail has cut top of saplings + stakes - to G & F			G & F
7	Cost Centre Budgets 2008/09
7.1	CC: redec done, rodent ingress done – 07/08
7.2	MC: redec required, may wish to transfer some of CC budget to assist at appropriate time
7.3	MC: Hearing loop installation – BCP Trustees to consider funding this at their next meeting
7.4	PF: Memorial Garden to be funded from S106
7.5	PF: If PC proceeds with replacing Ash tress funds will be allocated from capital reserves
7.6	Play Areas: £3.7k for new equipment B/F from 07/08
8	CCTV
8.1	Problems with one recorder – engineer is coming this Wed
8.2	Nothing further to report
9	Memorial Centre
9.1	Bookings query: Wedding Jun 2009, current deposit is £250, originally introduced when we were taking young people’s bookings, a short time ahead. Change to: £100 booking deposit at time of booking £150 dilapidation deposit 3 months before event Review at next VF meeting
9.2	Charges for a 3-hour set-up for wedding booking; normally people only ask for 1-hour set-up and we charge going rate for this. Suggestions for 3-hour set-up, caretaker costs same as for 1 hour Charge full rate – ask bookings clerk for feedback
9.3	Incident; broken door blind during football end of season party for youngsters – incident form completed Invoice for damage			JIC
9.4	Monitoring disturbances; Slimming World form received (belatedly) in Apr for Feb monitoring 4 x nil + 2 x occasions - footballs against fire exit doors
9.5	Art display boards – JC to take this on & pursue Paul Telford from Hinchingbrooke School			JC
9.6	Red-dec required – ask Community Services – if they are unable to assist; proceed with normal quote procedures – same colours (advise user groups) – ensure safe working platform			JIC
9.7	Wall spikes are installed to roof fascia
9.8	All security lighting is now working
9.9	Hearing loop installation – amplifier to be fitted this Wed
10	Community Centre
10.1	No evidence of squirrel ingress
10.2	Rear exit cleared of overhanging branches and leaves – much improved
10.3	Very often a bike is chained to the cycle rack – ownership unknown, not user groups		Monitor
11	Skate Park
11.1	Outside cricket booking this Sat 7 Jun
11.2	Closure Sk8 Pk for cricket matches; young people protested (sit down inside Sk8 Pk) at last home match. Suggest we consider ball stop netting like they have at Alconbury: 6.35m (above ground) socketed poles @ £142.50 each One pole every 5 meteres – 7 required = £997.50 Netting @ £2 per sm – 203sm = £406 Total = £1,403.50 This is not suitable to be left out all year round Quote for permanent fixtures: £6.4k
	Speak to Sk8 Park Management Committee – re: closure during cricket matches		JIC
11.3	PID is installed on the flloodlight closest to MC – advise S8 Pk Management Committee and ask them to monitor effect		JIC
11.4	Awaiting installation of new Sk8 Pk ramps – ask for time schedule		JIC
11.5	Complaints of litter within Sk8 Pk and just outside - advise Sk8 Pk Management Committee		JIC
12	Play Areas
12.1	Land rear of Hansell Road: Acceptance in principle from tenant How the company can circumvent environmental surveys, which are not required on agricultural land and avoid red tape We are not on top of their agenda priorities, taken over ICI and much work currently being done on amalgamating the 2 companies Overall though, is positive
12.2	Repairs to fencing Laws Crescent – ongoing – awaiting suppliers – ½ round rails currently in short supply – chase		JIC
12.3	Discussion on possibility of new small play area on our land between West End and Willow Close – members to inspect area		C/F
13	Playing Fields
13.1	Letter and photo; grass cutting PF 1952! Left message to ask permission to use photo in BM Note since meeting: permission confirmed
13.2	Memorial Walk – not practical for our staff to do – currently seeking quotes for digging and laying, we supply material		JIC
13.3	Memorial Garden – 27 donors + Memorial x 8 trees ordered for autumn All flowers planted + shrubs 1 x volunteer is confirmed to maintain the garden and keep weed free 3 x cast benches delivered last Fri
	PD joins meeting
13.4	Letter from Jayne Parker containing 13 questions; copied to members
13.5	Draft response from MS; copied to members – discussion took place Members agreed to minor changes and agreed with MS responses – send reply		MS, JIC
13.6	MUGA: PD was invited to report on his MUGA research to date: 3 x indicative estimates; in region of £130k PC would probably seek to find some funding streams, but current ball-park figures are within capital reserves Consultation process to be discussed at appropriate time
13.7	Weed spraying; pending with contractor
13.8	Verti-draining; completed last week
13.9	Overseeding; completed last week
13.10	Reinstatement of goal areas has taken well
16	Date of Next Meeting: Mon 28 Jul 08
		J Childs, Chairman