Minutes of the Meeting of the Village Facilities Committee, Mon 13 Nov 2006,

Meeting Room, Brampton Community Centre, High Street at 7.30pm

Present:	P Downes (Chairman), S Jordan, Mrs J King, Mrs B Leighton, Mrs S Menczer, Mrs L Ruston, M Shellens, Mrs M Wigley, J Innes-Clarke, Clerk, J Buck, Deputy Clerk
1	Apologies: NM, KW, for absence, BL, MW for lateness
Proposal:	Suspend standing orders – 1^st PD, 2^nd SM	Carried
2	Presentation on Microgeneration by Rob Hannington
	PD welcomed Rob Hannington who made a presentation on Renewable Energy for Brampton Memorial Centre, highlighted as follows:
	Objectives: Save money Making a statement about renewable energy Education Security of supply
	Issues: Capital Cost Payback period Acceptability
	Options: Wind power PhotoVoltaics Solar power Ground source heat pump
	Grants: Various grants available for most options, limited though for wind power Grant situation is constantly changing, investigate further at appropriate time
	PD thanked Rob for attending and for such an interesting presentation, which has given members food for thought
Proposal:	Reinstate standing orders – 1^st MS, 2^nd SM	Carried
3	To Approve as a correct record, minutes of the meeting, 7 Sep 06
Proposal:	Approve – 1^st MS, 2^nd LR	Carried
4	Matters Arising from those minutes
4.1	3.2 – radiators hot to touch, Community Centre – SM to check with user group	SM
4.2	7.2 – cricket stake holes have been lined with copper pipe – SJ suggests something sturdier – investigate	JIC
4.3	7.5 – replacement quick drop goal sockets are installed
4.4	4 – Young People and Vulnerable Adults Policy : · has been issued to all appropriate user groups · code of conduct is displayed in both centres · SM has forwarded the helpline contact numbers – to also be displayed	JIC
5	CCTV
5.1	Monitoring by HDC – activations are minimal, nil call outs
5.2	Beams are switched on when PF gate is locked – beams are projected between the workshop & centre, front and rear side corners, does not identify roof access from playing field side – anyone crossing beam alerts HDC control room
5.3	Quote for Speech System: £1100 + VAT – do not proceed, cost high, may not prove effective
6	Memorial Centre
6.1	Terms and conditions amended to exclude children under 14 from MC kitchen
6.2	JK: safety issue – cooker hob rings do not glow when hot, also the location, adjacent to entrance door is a risk. Replace cooker, investigate safety partitioning	JIC
6.3	Architect is inspecting next Mon to sign off snagging as complete – retention will be due after that – discuss penalty clause with architect	JIC
6.4	Remove 1^st row of slabs round building where there are windows & plant low level, low maintenance shrub beds – programmed into winter grounds schedule of work
6.5	Community Building Charging Rates – JB tabled comparison data: · General hire rates – do not change · Regular user rate – Proposal to increase by 25p (wef Apr 07) - 1^st MS, 2^nd LR	Carried
6.6	Marketing – JB tabled revised marketing plan – proceed with plan	Agreed
6.7	Disturbance issues – Dance class/Youth Club – meeting between user groups, members and youth service held – outcome: · Youth leaders only to use kitchen – key to be supplied · Youth club to be excluded from entrance hall – key to be supplied · Access via fire exit doors – door mat to be supplied · Additional youth worker to attend next few weeks · SM attended last week & will attend next week · Youth service has done letter to parents for registration details	JIC JIC JIC SM
6.8	Facility Management – Clerk is briefly monitoring time spent on this – data tabled. Involve caretaking staff more to ease Clerk’s time	JIC
6.9	Maintenance schedule – discuss with architect next week	JIC
6.10	Young people are getting onto roof – invite Police architect officer back to inspect & advise	JIC
7	Playing Fields
7.1	New replacement goal sets x 3 to be delivered soon
7.2	2 x replacement benches – installation imminent. 1 x existing bench has been salvaged from 2 x vandalised ones
7.3	Training area –awaiting results of imminent survey
7.4	Bench from post office shelter will be slightly modified & installed on PF, location with PD	PD
7.5	Hardstanding for grounds equipment – Clerk to inspect next loading of machinery – investigate most appropriate & best value solution – ongoing	JIC
7.6	Car boot sale on training area, one Sunday – no further feedback from booker
7.7	Broken glass in goal mouths – monitor for re-occurrence
7.8	Replace vandalised trees – supplier has put 2 aside for us – proceed	Agreed
8	By-laws
8.1	New white paper – these can be approved by the local authority itself
8.2	Enforcement procedures also in new white paper
8.3	Copy existing draft by-laws out to members again for final comments	JIC
8.4	HDC can assist with dog control orders under Clean Neighbourhoods and Environment Act – copy letter to PD	JIC
8.5	Agenda item for next meeting	JIC
9	Skate Park
9.1	Lights went out early last week – check clocks	JIC
9.2	Check with M East practicalities of lights going off & on according to people movement during the current period of lighting. If this is possible then discuss with Sk8 Pk Management Committee	JIC
9.3	There are some rust spots – repainting required
9.4	Check footballers are aware that damage can be caused to ramps by football boot studs	JIC
9.5	Check with Jason Turnball @ Hinchingbrooke School whether they have used Sk8 Pk yet	JIC
10	Play Areas
	New proposals for Playing Field – SM to meet with Infant & Junior School Councils 23 Nov. Will also ascertain how play area is currently used and by what age
11	Community Centre
11.1	Meeting room major works complete, subject to floor lino – further work remove cupboards and de-clutter	JIC
11.2	Feedback form received, some faults reported – Clerk states user group is not using incident forms to report faults – liaison required	MS
11.3	Make meeting room available to all users at no charge, subject to no other PC meeting taking place	Agreed
11.4	Front environs – BL to do detailed proposal	BL
11.5	Secondary glazing to side windows of meeting room – obtain quote	JIC
11.6	External remedial work required alongside back wall – remove trees etc – liaise with Camstead when they start their clearing work	JIC
11.7	Quote for replacement window above front door is outstanding – chase	JIC
12	Date of next meeting
	Mon 10 Jan 2007
	__________________________
	Peter Downes, Chairman