MINUTES

A meeting of the Allotments Working Group was held on Wednesday

11 July 2007at  7.15pm at the Allotments, Thrapston Road, Brampton

 

Present

Mrs M Footner – Chairman, Mr T Fryer, Mr N Maggs, Mrs J Homer, Mrs E Ruston, 
Mrs Jacqui Buck – Deputy Clerk

 

 

 

 

1.

Receive Apologies

 

 

Mr M Shellens, Mr K Wrycraft

 

 

 

 

2.

Election of Chairman

 

 

Mrs M Footner proposed 1st NM 2nd LR

Carried

 

 

 

3.

Declaration of Interest

 

 

Mr T Fryer declared interest as a plot holder.

 

 

 

 

4.

Approve minutes of meeting held 24 Mar 07

 

 

Minutes approved 1st NM 2nd TF

Carried

 

 

 

5.

Matters Arising from those Minutes

 

 

 

 

5.1

5.1  Plot 1b – Rubbish sacks dumped to front of plot.  Letter sent and rubbish removed.

Done

5.2

5.2  Plot 3a – Compost matter to front of plot.  Letter sent.

Done

5.3

5.3  Plot 5a – Trees planted to front of plot.  Letter sent and trees removed.

Done

5.4

5.4  Plot 10a – Plot uncultivated – Letter sent. 

Done

5.5

5.5  Plot 10b – Plot uncultivated – Letter sent and plot subsequently re-let.

Done

5.6

5.6  Water tap outside Plot 13a surround has been replaced.

Done

5.7

5.7  Plot 13b – Plot uncultivated – Letter sent to tenant.

Done

5.8

5.8  Plot 16 – Untidy – Monitor and review next meeting – Agenda item under Inspection.

Done

5.9

5.9  Plot 28 – Plot Uncultivated – Letter sent to tenant.

Done

5.10

5.10  Plot 36a – Plot overgrown, glass to rear of plot and erected shed unsafe.  Letter sent to tenant and plot subsequently re-let.

 

Done

5.11

5.11  Plot 31b - Plot uncultivated – Letter sent and plot subsequently re-let.

Done

5.12

5.12  Plot 27 – Plot uncultivated – Letter sent to tenant.

Done

5.13

5.13  Plot 26 – Plot uncultivated – Letter sent to tenant.

Done

5.14

5.14  Plot 24 – Plot uncultivated – Letter sent to tenant.

Done

5.15

5.17  Compost area to the rear of the site looking unsightly – Deputy Clerk to investigate the cost of clearing the site and erecting another plot for let.  Basil King contacted and will look again during the summer holidays.

 

 

Done

5.16

7.1  Owners have planted hedge alongside existing fence.  It was noted that the ground level had been raised.  This could mean significant run off of water onto the allotments.  Inspected and concluded that no run off experienced in light of recent downpours.

 

 

 

 

6.

Rules & Regulations

 

6.1

Insert ‘It is best practice not to take your vehicle along the maintrack to the north end of the allotments.  If you do so, you do at your own risk’ at the appropriate point.

 

JB

6.2

Discussion took place; on whether to charge a deposit for new tenants to be held until end of tenancy to cover any clearance of the site prior to re-letting. It was discussed that the equivalent to the yearly rental should be taken.  Appropriate paragraphs to be inserted into the Rules and Regulations.

 

 

 

JB

 

 

 

7.

Risk Assessment

 

7.1

Risk Assessment carried out by Mrs M Footner – Chairman and Mrs Jacqui Buck – Deputy Clerk.

 

 

 

 

8

Inspection

 

8.1

See Appendix 1 for inspection Report

 

8.2

Front hedge in need of cutting back.  Ask CCC to do road side and obtain quote to do inside.

JB

 

 

 

9.

Vote for Best Kept & Best Newcomer

 

9.1

Best Newcomer: Plot 22 – Mr and Mrs McHale

 

9.2

Best Kept: Plot 33a – Mrs Hefferan

 

9.3

Best Kept Runner Up: Plot 14b – Mr S Kilby

 

9.4

Deputy Clerk to advise and organise plaque for Best Kept.  Article for Brampton Matters.

JB

 

 

 

 

The meeting closed at 8.45pm

 

 

 

Mrs M Footner - Chairman